The Client
Client: A mid-sized property development company based in Leinster, Ireland. Project: A new residential development of 24 semi-detached A-rated homes. The Challenge: Rapidly increasing local material costs were squeezing the project's profit margins. The developer needed to reduce the cost of the "shell and core" materials (specifically windows, external doors, and EWI insulation) without compromising the strict A-rated BER (Building Energy Rating) requirements.
The Problem with Going Direct
Initially, the developer’s procurement manager tried contacting Polish factories directly. They ran into three major roadblocks:
- Communication & Specs: Misunderstandings over Irish "outward opening" window preferences versus the Polish "tilt and turn" standard.
- Logistics Chaos: Three different factories meant trying to coordinate three separate LTL (Less than Truckload) shipments, wiping out the cost savings.
- Trust: Reluctance to transfer a 50% upfront deposit to foreign factories they had never visited.
This is when they brought Actitrade on board to manage the sourcing and logistics.
Our Solution
Step 1: Factory Matching & Negotiation
We reviewed the architect’s window schedule and insulation requirements. Because of our established network, we bypassed the "retail" export departments and went directly to B2B factory managers.
- We sourced high-performance triple-glazed PVC windows (U-value 0.75) that exceeded the project's BER requirements.
- We secured composite front doors and EPS insulation from two other trusted suppliers.
Step 2: Consolidation (The Game Changer)
Instead of shipping three separate orders, we utilized our consolidation warehouse in Poland. We brought the insulation, doors, and windows into one hub. We then packed them strategically into Full Truck Loads (FTL).
- Result: By maximizing the space in the trailers, we reduced the transport cost per unit by nearly 40% compared to the client's original LTL quotes.
Step 3: Secure Payments & QC
Actitrade acted as the secure buffer. We conducted a Quality Control (QC) check on the windows before they were loaded onto the A-frames, sending video confirmation to the client in Ireland. Only then was the final balance authorized.
The Results
By partnering with Actitrade, the developer achieved:
- 💶 30% Direct Cost Savings: Even after our management fee and transport costs, the total invoice for these materials was 30% lower than the best local Irish quote.
- 🏗️ Zero Site Delays: We staggered the deliveries. The insulation arrived during week 4, and the windows arrived precisely on week 6, perfectly aligning with the site manager's installation schedule.
- 🧘 Peace of Mind: The client dealt with one Irish-facing point of contact (Actitrade) in English, with zero customs paperwork (thanks to the EU direct route).
Ready to optimize your project budget?
You build the houses; we build the supply chain. If you are a developer or contractor in Ireland looking to protect your margins, let’s talk.
Send us your BOQ (Bill of Quantities) today for a free supply chain audit and comparative quote.